Seraphine Recruitment Co.

Last Updated: 14 September 2026

1. Introduction

Seraphine Recruitment Co. ("Seraphine", "we", "our" or "us") is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store and protect personal information when you:

Visit our website

Register with us as a candidate

Engage us as a client

Apply for a job vacancy

Contact us by email, telephone, social media or through our website

We process personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. Recruitment agencies and organisations involved in recruitment activities are expected to comply with these requirements when handling candidate information.

2. Who We Are

Seraphine Recruitment Co.

Founder: Sophia Constantinou

Website: www.seraphinerecruitment.com

Email: seraphinerecruitment@gmail.com

Telephone: 07383 544633

Data Controller: Seraphine Recruitment Co. is the data controller of your personal information.

3. Information We Collect

Depending on your relationship with us, we may collect:

Candidate Information

Name

Address

Email address

Telephone number

CV and employment history

Qualifications and training

Salary information

Notice period

Interview notes

References (where applicable)

Right to work status

LinkedIn profile information

Other recruitment-related information provided by you

Client Information

Contact names

Business contact details

Company information

Vacancy details

Interview feedback

Contractual and invoicing information

Website Information

IP address

Browser type

Device information

Website usage information

Cookies and analytics data

4. How We Use Your Information

We may use your information to:

Match candidates with suitable vacancies

Contact candidates regarding job opportunities

Present candidate profiles to potential employers

Arrange interviews

Obtain references where appropriate

Verify information supplied by candidates

Manage client relationships

Process invoices and payments

Comply with legal obligations

Improve our services and website

5. Lawful Basis for Processing

We process personal information under one or more of the following lawful bases:

Legitimate Interests

To provide recruitment services to candidates and clients.

Contract

Where processing is necessary to take steps before entering into a contract or for the performance of a contract.

Legal Obligation

Where we are required to comply with legal and regulatory obligations, including right to work requirements.

Consent

Where consent is required, such as receiving marketing communications.

These lawful bases are recognised under UK GDPR and commonly apply to recruitment activities.

6. Sharing Your Information

We may share your information with:

Prospective employers

Clients seeking candidates

Referees provided by you

Professional advisers

Technology and software providers

Government or regulatory bodies where required by law

We will never sell your personal information to third parties.

7. Candidate CVs and Job Applications

By submitting your CV to Seraphine Recruitment Co., you acknowledge that:

We may review your suitability for current and future opportunities

We may contact you regarding relevant vacancies

We may present your details to prospective employers where appropriate

We may retain your information in accordance with this Privacy Policy

We will not submit your CV to a client without discussing the opportunity with you first.

8. Data Security

We take appropriate technical and organisational measures to protect personal information from:

Unauthorised access

Loss

Misuse

Disclosure

Alteration

Destruction

Although no online transmission is completely secure, we take reasonable steps to safeguard your information.

9. Data Retention

We will retain personal information only for as long as necessary for recruitment, business, legal and regulatory purposes.

Candidate records may be retained for up to two years from the last meaningful interaction unless you request earlier deletion, or we are required to retain information for legal reasons.

10. Your Rights

Under UK GDPR you may have the right to:

Access your personal information

Correct inaccurate information

Request deletion of your information

Restrict processing

Object to processing

Request data portability

Withdraw consent where processing is based on consent

To exercise any of these rights, please contact us using the details below.

11. Cookies

Our website may use cookies and similar technologies to improve user experience and monitor website performance.

You can control cookie settings through your browser preferences.

12. Third-Party Websites

Our website may contain links to third-party websites.

We are not responsible for the privacy practices or content of external websites.

13. Contact Us

If you have any questions about this Privacy Policy or how we process your personal information, please contact:

Sophia Constantinou

Founder

Seraphine Recruitment Co.

Email: seraphinerecruitment@gmail.com

Telephone: 07383 544633

Website: www.seraphinerecruitment.com

14. Complaints

If you are unhappy with how we handle your personal information, you have the right to contact the Information Commissioner's Office (ICO), the UK's data protection regulator. The ICO provides guidance for recruiters and employers handling candidate information under UK GDPR.